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Vendor Manual

Vendor Manual for The TCFStyle Expo

August 12th & 13th 2017 Atlanta, Georgia
Welcome and thank you for choosing to be a participant in The TCFStyle Expo. Please take a moment to read the vendor manual, which will provide you with all of the necessary information for the preparation and installation of your exhibit. Processing your orders at your earliest convenience will allow us and the service-contractors time to provide you with the best possible service.
The Show Office will be set up at the Cobb Galleria Center, on Thursday, July 27th at noon and management will be available to assist you for the duration of the Show.

General Information (Location, Dates, & Times)

Show Location

Cobb Galleria 

Galleria Specialty Mall,

2 Galleria Pkwy SE,

Atlanta, GA 30339

tel (770) 955-8000

MAP TO FACILITY

Show Dates & Times

Friday, July 28th – 10:00 am – 6:00 pm
Saturday, July 29th, 2017 – 10:00 am – 6:00 pm

Exhibitor Move-in Times

Thursday, July 27th – 12:00 pm – 6:00 pm

Exhibitor Move-Out Dates & Times

Saturday, July 29th  2017 – 6:00 pm – 9:00 pm

Produced By

The Curvy Fashionista

 

Exhibitor Coordinator

Brandi Nora

B Memorable Events

Email:  Brandi@tcfstyleexpo.com

Operations Manager

Kristin McGuire

Email:  kristin@tcfstyleexpo.com

Vendor Checklist

Please print a copy of this checklist to assist you in planning for the Show.  To take advantage of “early booking discounts” please note booking deadlines.

CHECKLIST

Services at a Glance

Forms to be Returned

Move-in Instructions


All exhibitors must officially register before setting up. Please come to the show office and staff will direct you to your booth.
All exhibits must be set up by 6:00 pm Thursday. Exhibitors will not be permitted to set up during show hours.
The aisle carpet will be in place Saturday morning. Dollies and carts WILL NOT be permitted on the carpet. Hand carried items only may be brought in on Saturday.
Children 15 years of age or younger will not be permitted in the exhibit area during move-in, set-up, or tear down.

Loading Dock


The Cobb Galleria Hall C has its own loading dock and we will have full access of this for load in day.
If you have loading requirements, please speak with or Vendor Coordinator, Kristin at kristin@tcfstyleexpo.com to discuss your needs.

DIRECTIONS-PARKING

AREA MAP CLOSE UP

Exhibitor Parking

There are more than 2,000 parking spaces on site.  Please note, there will be a fee for parking.

DIRECTIONS-PARKING

AREA MAP CLOSE UP

Shipping & Deliveries

Move-out Instructions

Please note that move-out will begin once the show has closed (and not earlier), the aisles are cleared and the aisle carpets removed at the close of the show. If you are able to hand carry your supplies out to your car, we encourage you to do so.

All material must be removed by 9:00 pm

Items left on the show floor after move-out time will be forced off the floor.  Show Management reserves the right to reroute shipments that are not picked-up or refused by carriers. Should this occur, you will be responsible for any charges incurred.

Show Decorator (Furniture & Display Rental)

Booth Installation & Dismantle

Dismantling or removing your exhibit and/or exhibit materials before the end of the show is strictly prohibited.

Exhibitors are encouraged to remove small items and open cases of products from the show floor first. Show Management will take all reasonable security precautions, but immediate removal of these items is the best way to prevent pilferage.

Signage Installation

Hotel

Rooms and discounted rate will only be held until the specified date.  Rooms will then be subject to availability at prevailing rates.

We will have a room block for the event. Once the block opens, you will be notified. 

 

Exhibitor Badges


Exhibitors are provided with personalized name badges. We ask that you limit the number of staff in a 10×10 booth to 3 at any one time. Badges will be available for pick up at the Show Office during move-in. Badges must be worn to gain admittance to the Show and during all Show hours.

Free & Discounted Admission Passes


Raise awareness of your brand at the TCFStyle Expo and increase traffic to your booth by distributing Customized FREE & Discounted ADMISSION passes to the Show.
For each 10 x 10 booth, you are given 2 free two-day passes and that you may distribute to your professional and personal databases.
For each additional 10 x 10, you receive additional General admission passes.
To receive these passes and codes, please contact your vendor registration coordinator, Kristin McGuire. 

Show Guide Ads & Sponsorship


There are a number of ways to increase your brand awareness at our shows.  Additional ad space is available in our Show Guides that are distributed to attendees and sponsorship recognition includes show guide space, on-site signage, & online presence.  Speak to your vendor registration coordinator, Kristin McGuire, more information.

Insurance

Transportation Insurance

Show Management is NOT responsible for damages caused during the transportation of your products.  We strongly recommend purchasing transportation insurance when booking your shipments.

Liability

Exhibitors will be liable for, will indemnify, and will hold harmless Show Management from any loss or damage whatsoever occurring to, or suffered by, any person or company. This includes, without limiting the generality of the foregoing, exhibitor, other exhibitors, management, the owners of the building and their respective agents, servants and employees, and members of the public attending the show, either (a) on the said space or (b) elsewhere. Neither the facility nor Show Management will be responsible for loss or damage to persons, exhibits, or decorations by fire, accident, theft, or any cause while in the exhibition buildings.

Rules & Regulations

Booth Display & Restrictions

Booth Dimensions

No exhibit may exceed a maximum height of 8 ft. Side panels 8 ft. high, must not exceed a depth of 4 ft. extending from the back of the display. The remainder of the 6 ft depth from the front of the booth must not exceed a 4 ft. height. Any exception to this must have pre-approval from Kristin McGuire.
Prefab booth partitions must be finished on both sides. If they are not, please request drapes prior to the show.

Signage

No signage or material may be extended above the 8ft height at the back of your booth nor hung from the ceiling or across the aisle, without approval from Show Management. All signs must be printed on one side only.  Your brand messaging can only face the inner walls of your exhibit space.

Carpet or Flooring

You may order flooring through our decorator or you may bring your own at your own cost. *Please be sure to review the Tape Restrictions below.

Tape (Floor, Wall, and Carpet Damage)

It is important that you use the proper carpet tape in your booth. If you do not use the correct tape, there will be a charge for tape removal.
If you bring your own carpet, you must adhere to the above Tape Restrictions.  If you do not have the proper tape, please notify Show Management before installing your carpet or tiles.

Restrictions for Booth Installation

Painting, nailing, drilling, or screwing to the floors, walls or any other part of the building is not permitted. Exhibitors are also responsible for oil, grease, or any general damage to the carpeted area. Exhibitors wishing to lay any floor coverings may not fasten the coverings to the building floor.  It is suggested that building paper or the approved tape (Polyken 105c LPDE ou OR Scapa 274004 ou DC W002A) is used instead.

Demonstrations/Distributions

Displays, demonstrations or distribution of advertising materials, are not permitted outside the confines of your booth.  If audio visual equipment is used, the sound must be subdued to such an extent as to ensure its having no nuisance effect on neighboring exhibitors.  The use of microphones is not permitted without prior management approval.

Animals in the Show

The facility’s policy prohibits the presence of animals unless they are used as a working dog for the blind. Permission must be obtained from the facility for any exception.  Please contact   regarding the necessary forms.

Helium Balloons

Helium balloons are prohibited in most venues.  There is a large retrieval fee (at the exhibitor’s expense) when balloons are lost.  Please contact   if you wish to use helium balloons in your display.

Mechanical Conveyances

Mechanical Conveyances such as electric carts, scooters, or bicycles will not be allowed in the aisles during the show hours. The only exceptions to this rule will be in the case of handicapped persons visiting the show, or those with authorization from Show Management.

Non-Compliance

TCFStyle Expo Show Management reserves the right to make changes, amendments, and additions to the rules and regulations without notice, as considered necessary to the efficient and proper conduct of the show.  Interpretation of these rules and regulations shall rest with Show Management and non-compliance can result in ejection of the offending exhibitor or in the closing of his/her exhibit.

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